NORTHEAST KY AHEC PRECEPTOR POLICY


STUDENT ASSIGNMENT

  • The Northeast KY AHEC Student Services division will call/email/fax request of student placement within the preceptor’s facility. 
    • Will include student’s name, type of student, and dates of rotation.
  • Upon approval from the preceptor, the Student Services division will contact the student with the site’s address and contact information.
  • The student should contact the preceptor at least one week prior to his/her first day to get information on what time to arrive, dress code, where to arrive, and who to meet upon arrival.

PREPARATION BEFORE THE STUDENT ARRIVES

  • Prepare the office staff (both clerical & clinical)
    • Information about the student
      • Name, type of student, and dates of rotation
      • Determine who will be designated to orient the student to the office
      • Determine who can answer questions when the preceptor is busy
      • Determine who will show the student office systems (schedule, who does what, etc.)
      • Discuss how patients will be informed about the student
  • Prepare the educational experience
    • Plan educational activities for the student that will broaden the educational experience and enhance learning
    • Provide opportunities for students to interact with other health professionals
    • Expose student to the community
      • Civic organization meetings
      • Health fairs
      • Conferences
      • Chamber of Commerce
    • Determine what the preceptor’s expectations will be
    • Maintain communication with the Northeast KY AHEC student services coordinator to discuss the preceptor’s expectations for the student.

FIRST DAY OF STUDENT CLINICAL ROTATION

  • Introduce student to the practice
    • Site-specific orientation
    • Tour
    • Introductions with clinical and office staff
  • Schedule an initial meeting with the student to include:
    • Discussion of the work schedule
      • Let them know what to expect regarding work hours
    • Describe the preceptor’s expectations of the student for the preceptor’s site
      • This may include what patients the student can or cannot see
      • Procedures or issues related to the physical facility
      • Dress Code
      • Electronic Medical Records (EMR) access – schedule a training time with the student to be familiar with the EMR and what the student can and cannot do in the EMR.
        • DO NOT SHARE YOUR PASSCODES with the student. This is considered a HIPAA violation.
        • DO NOT have the student see patients when you are out of the office and document them as if you had seen them.
    • Establish a schedule to review progress and provide feedback

END OF THE STUDENT CLINICAL ROTATION

  • Complete the student evaluation
  • Provide feedback to the student of what they can improve on
  • Go over the student evaluation with the student